Production Transcripts

Quality transcription services at low, flat rate prices.

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Send Materials for Transcription

Establish an account.

Before we can work on any of your materials, you must sign up for an account.

Uploading Digital Files: WAV, MP3, MOV, MP4, AIFF, etc.

Recommended specifications for Audio Files | Recommended specifications for Video files

Using our Easy Upload system

This method allows you to ‘drag and drop’ files directly to our server. Steps:
  1. You must sign up for an account before you can access the client area.
  2. Login to to the client area.
  3. Upon login, the first page will present our Easy Upload file system.
  4. Drag your files into the upload area. Click ‘Send’ to begin upload
  5. Fill out file logging information and confirm order.

Directly from your DropBox Account

This method allows you to transfer files from your DropBox account to our server. This method is extremely fast as the files will be transmitted server-to-server. Steps:
  1. You must sign up for an account before you can access the client area.
  2. Login to to the client area.
  3. Upon login, the first page will present our Easy Upload file system.
  4. Click the ‘DropBox’ tab
    1. DropBox will ask if you want to grant one-time access.
    2. Select the files from your DropBox account.
    3. Hit the ‘Transfer to Production Transcripts’ button
  5. Fill out file logging information and confirm order.
Do not e-mail audio to us. Files sent over the internet can only be uploaded through our client area.

Sending us a Hard Drive full of footage

We can accept your USB or Firewire Wire 800 hard drive in lieu of uploading or DVDs. There’s a [hard_drive_handle] handling fee for this. Additionally, if we need to render the footage down to a smaller size, then we charge $30.00 per hour of render time. Please consult with us in advance regarding the format of the footage on the hard drive. We can only handle certain formats. Render times vary based on the size of your source files and the speed of the hard drive sent in. When preparing the footage on your hard drive, organization and a rational nomenclature are key. Do not just send us the hard drive your camera person gave you !!! Key Issues when sending a hard drive:
  • Only send files that are to be transcribed. Do not send extraneous takes.
  • You should have opened and watched every single file on the drive prior to sending it to us to confirm that it should be transcribed.
  • Each file should be uniquely identified. Simply putting them in a folder doesn’t count.
  • File names should mean something to a human. “2012-11-02_John_Doe_pt1.mov” is far better than “3289WOJP.mov”
  • Do not use duplicate file names, even if they’re in separate folders.
  • Please try to have all the files for a particular interview edited together into one file prior to sending it to us.
  • We only accept hard drives that are copies of your footage.
In the event that we have to spend time fixing any of the issues listed above, a fee of $30.00 per hour will apply to the order. For example, if you send us a drive with a folder of files called “John Doe” interview and inside it are a bunch of 2-minute files labeled “0001.mp4”, “0002.mp4”, … , “0072.mp4”, “0073.mp4” that all need to be edited together into one interview, then our hourly labor fee would apply to deal with that.

Physical Tapes, CDs, Video Cassettes, Mini Discs, etc.

As of July 2022 we’re no longer collecting physical shipments on a daily basis. Please contact us in advance of shipping to let us know an ETA for the arrival of your materials and we will work to check for their delivery on that day. Otherwise, all physical media orders should anticipate a 2 to 3 business day delay in processing materials.

Please include a submission form in the box or envelope you use to deliver your materials.

Failure to include a submission form for physical media will delay your turnaround time. If you’re in a hurry to send the tapes, you may also email us the submission form if it’s not filled out by the time you send your materials to us as a PDF file.

Address and Hours

Send audio materials and submission form to:
Production Transcripts
Attn: Incoming Audio
120 E Chevy Chase Dr #250156
Glendale, CA 91225
Our normal office hours are from 9:00 AM to 6:00 PM, Monday to Friday, Pacific Time.

Do not use Fed Ex’s “First Overnight” Service. They will not leave packages without signature and we are not open during that time frame. Use “Priority Overnight” instead.